Debtors Administrator
Listing reference: petro_000101
Listing status: Closed
Apply by: 16 July 2023
Position Summary
Industry: Chemical, Petrochemical, Oil & Gas
Job category: Banking, Finance, Insurance. Stockbroking
Location: Cape Town
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Job Description
Job Purpose: Perform accounts receivable tasks in compliance with PetroSA’s policies and procedures and relevant accounting practices to ensure debtors are invoiced and payments are received in accordance with terms and conditions.
Responsibilities:
- Process sales documentation, generate and issue invoices and monthly statements to customers in compliance with PetroSA’s policies and procedures to ensure that all goods issued have been billed on SAP, statements are accurate and distributed timeously and legal and tax requirements are maintained.
- Review debtors age analysis and process dishonored advices and interest reversals after interest bearing overdue accounts are identified and approved in compliance with company policy and limits of authority to ensure collections and refunds are made timeously.
- Process invoices, debit notes and credit notes in accordance with PetroSA’s policies and procedures to ensure queries are resolved and payments are made timeously.
- Provide Treasury with completed cash flow forecasts for accounts receivable through utilising the age analysis report to ensure the return on investments are optimised.
- Process the general reconciliation and journals and ensure that all listed items are current and accurately reflected to ensure compliance to accounting practices.
- Reconcile debtor statements and investigate discrepancies with Trading, Marketing & Sales and Blending & Storage or debtor as required in accordance with PetroSA’s policies and procedures to ensure timely resolution and enable the optimisation of payment terms and to avoid interest being incurred.
- Monitor customer accounts by blocking and unblocking accounts if overdue and / or over credit line and terms to ensure compliance with PetroSA’s policies and procedures.
- Clearing of customer line items on accounts after payments received from Debtors to ensure payment terms are optimised to improve cash flows.
- Create and maintain master data on SAP to create new accounts, credit lines and terms to ensure an updated system of customer information is accessible and aligned with PetroSA’s policies and procedures.
- Provide an advisory service to customers on financial information relating to statutory information and on the implementation of financial systems and related policies and procedures, to ensure quality customer service and alignment of business initiatives to financial system requirements.
Minimum Requirements
Minimum Qualifications:
- Grade 12 with Mathematics/Economics/Consumer/Business Studies
Minimum Experience:
- 2 - 3 years’ experience in debtors’ administration
- SAP experience would be an added advantage
Knowledge & Competencies:
- International Financial Reporting Standards (IFRS)
- Generally Acceptable Accounting Practice (GAAP)
- Public Financial Management Act (PFMA)
- SAP FI
NB: As part of our recruitment process, candidates will be required to undergo Vetting/Security clearance.
PetroSA is committed to Equality, Employment Equity, and Diversity regarding employment opportunities and accordingly preference will be given to historically disadvantaged groups.