Receptionist
Listing reference: petro_000097
Listing status: Closed
Apply by: 11 July 2023
Position Summary
Industry: Chemical, Petrochemical, Oil & Gas
Job category: Admin, Office Support and Services
Location: Cape Town
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Job Description
Job Purpose: To perform the frontline functions of reception and switchboard and co-ordinates the availability of meeting rooms to meet internal client requirements to ensure an efficient and well-functioning reception.
Responsibilities:
- Coordinate and conduct all frontline reception activities (managing visitors, maintaining an inviting space etc.) for the rendering of efficient reception services.
- Receive and respond to office correspondence (direct internal and external calls; divert departmental absences etc.) and manage switchboard appropriately, for the accurate routing of correspondence.
- Maintain and effect all updates and changes to the internal telephone directory for the corporate office, to ensure records reflect changes accordingly.
- Manage electronic meeting-room requisitions and address conflicts appropriately and monitor the supply of equipment and refreshments as requested, for the efficient processing of meeting-room bookings and requirements.
- Perform routine administrative tasks e.g., petty cash requisitions, stationery orders etc. and keep records of financial expenditures, to maintain a functional office environment.
- Assist with organizing and coordinating departmental functions, events and meetings to ensure adequate planning and minimize ambiguity.
- Execute and monitor that all documentation is recorded and stored according to ISO standards and the SHEQ practices are being adhered to ensure a safe and healthy working environment.
- Contain expenditure within the budget guidelines to ensure that funds are optimally utilized in service delivery.
- Assist staff with any requests or queries related to the daily operation of the corporate office for quality customer service.
- Manage the development and implementation of a personal learning and growth plan to ensure continued development.
Minimum Requirements
Minimum Qualifications:
- Matric
Minimum Experience:
- 2 - 3 years’ front-line Reception, Switchboard or Clerical experience
NB: As part of our recruitment process, candidates will be required to undergo Vetting/Security clearance.
PetroSA is committed to Equality, Employment Equity, and Diversity regarding employment opportunities and accordingly preference will be given to historically disadvantaged groups.